🚨 Applications Now Open: Join the Entente Cordiale Day Association 2025–2026 Board! 🇬🇧🇫🇷

We’re recruiting passionate, creative, and driven volunteers to help lead one of the most unique Franco-British academic initiatives. From event planning to communications, logistics, sponsorships (and more!), this is your chance to make a real impact while building valuable professional skills and connecting with a network of fellow students and professionals across the UK and France!

🔍 Key Details: 🗓 Application Deadline: 20 May 2025, 12:00 (London time)

 🌍 Work Mode: 100% Remote

 📅 Commitment: ~1.5–2 hours/day (weekdays)

 📌 Attendance required for the ECD Summit in France (7–8 April 2026)

 📄 Job Descriptions & Application Form available below

 📧 Questions? Contact: recruitment@ententecordialeday.org

Be part of a growing network of students, alumni, and professionals working at the intersection of diplomacy, innovation, and global impact.

Why Join the Entente Cordiale Day Association

Volunteering while you're a student isn't just about giving back; it's also a smart move for your future! By joining the Entente Cordiale Day Association, you can be part of something bigger. Whether you're helping with the organisation of our yearly university challenge, creating content on our social media or helping to secure new sponsors and partners, your time and effort matter. 

• Volunteering with the Entente Cordiale Day Association offers hands-on experience in areas like strategy and planning, community management, communication, fundraising, tech, event management or finance, helping you build valuable real-world skills. 

• See the tangible results of your work through prestigious events and know that you’re contributing to real change through the incredible testimonies from participants and other stakeholders.

• Our association is supported by a strong network of influential and inspiring professionals from the academic, political and corporate spheres, offering volunteers the opportunity to connect and network and gain professional references from our Supervisory Board mentors.

Joining the Entente Cordiale Day Association

Entente Cordiale Day is welcoming highly motivated and committed candidates to join the Executive Board as Vice-President or Division Members to take the lead on end-to-end projects, collaborate across functions, and work with other volunteers in their divisions:

Academics Communications Engineering  Sponsorships

Logistics  Relationships Treasurer

The association is generally seeking the following volunteer’s profile:

• Current student or recent alumnus based in either the UK or France

• Mission-aligned with a deep passion for meaningful, positive impact and innovation

• Creative thinker with a solutions-focused mindset

• Highly organised and detail-oriented

• Strong written and oral communication skills

• Working knowledge of French is an asset, but not mandatory

• Comfortable working in a lean, fast-paced, and evolving non-profit environment

For Vice-President positions, a volunteer will also:

• Have excellent team-management skills in supervising and coordinating volunteers within the division

Volunteering Details:

• Division Members: 1.5 hours/day (Monday–Friday)

• Vice-Presidents: 2 hours/day (Monday–Friday)

• 1 year duration, with possibility of renewal

• Work Mode: 100% Remote | Work from Home

Note: Volunteers will be expected to be in attendance throughout the ECD Summit on 7 and 8 April, which will take place in France. The Logistics VP is also expected to travel to the venues in advance.

Application Process:

1. Step One: Complete the recruitment form to express your interest in VP or Division Member positions. The deadline is 20 May 2025. However, please note that the various positions may close earlier should we receive a high volume of applicants.

2. Step Two: Panel interview with current ECD Executives, Founder, and Supervisory Board. Interviews will take place by 29 May at the latest.

3. Step Three: Offers will be sent to successful applicants by 1 June. The onboarding process will start soon after. 

For any questions, please contact recruitment@ententecordialeday.org. 

Structure of the Entente Cordiale Day Association

Academics VP

Role Summary

The Academics VP is responsible for designing, coordinating, and overseeing all academic aspects of the Entente Cordiale Day Association. This role ensures that the academic competition is rigorous, fair, and aligned with the association's mission of fostering excellence. The Academics VP plays a central role in juror engagement, academic outreach, and student support: from setting competition guidelines to facilitating constructive dialogue around academic concerns. Reporting to the ECD Presidents and sitting on the Executive Board, the Academics VP works cross-functionally with other team leads to integrate educational excellence across the association’s programs.

Key Responsibilities: To lead and oversee a team of ECD division members in the following key areas.

Student Reports

• Refine and implement the academic competition framework, including themes, rules, and evaluation criteria

• Create competition guidance material that is clear, accessible, and upholds high academic standards, including a regularly updated FAQ, informative blog posts, and handbooks

• Work with the Engineering VP to create and monitor the team registration and report submission portals for both French and UK teams

• Create material for the student newsletter managed by the Relationships VP around the theme and reports.

• Conduct periodic evaluations and integrate feedback to improve the academic experience

• Advise the Relationships VP on students seeking guidance on the competition

Jury Coordination 

• Oversee the recruitment and management of Written Jury members from academic and professional fields for both the French and UK teams

• Work with the Presidents to oversee the selection and management of Grand Jury members to oversee both the French and UK finalists 

• Develop clear guidelines and expectations for jurors to ensure fairness and consistency

• Assign reports based on themes to the most compatible jurors 

• Ensure the marking for every report is received in a timely manner from the Written Jury

• Oversee the Written Marking Moderation Process, assigning the report to a third member of the Written Jury in case of significant discrepancies between marks

• Maintain regular communication with jurors

• Provide the Grand Jury with on-the-day support during the team presentations stage

Academic Events

• Lead the programming of academic events related to the ECD’s theme, in collaboration with other divisions and Brand Ambassadors

• Invite speakers to attend online and in-person events

• Lead ECD workshops to inform students from both the UK and France about the competition’s guidelines

Skills & Experience

• Bachelor's degree or higher in a field related to the year’s theme

• Strong experience in competition planning or educational outreach

• Familiarity with academic standards within higher education in both the UK and France

• Excellent written and verbal communication skills in English; French proficiency is desirable

• Proficiency in Microsoft Excel and other productivity or data management tools (e.g., Google Sheets, Airtable, project management platforms) for tracking juror engagement, competition results, and student data

  
  

Communications VP

Role Summary

The Communications VP oversees and executes internal and external communications initiatives for the Entente Cordiale Day Association. This role is pivotal in shaping the Entente Cordiale Day brand narrative, strengthening stakeholder engagement, and ensuring consistent messaging across all platforms (from sponsors' and partners' communication to media outreach) with a strong focus on storytelling that drives awareness and support. The Communications VP reports to the Entente Cordiale Day Presidents, sits on the Executive Board and ensures cross-functional collaboration with the other team leads.

Key Responsibilities: To lead and oversee a team of ECD division members in the following key areas.

Content Production

• Lead the production of diverse content types, including written articles, newsletters, brochures, social media posts, videos, podcasts, and infographics

• Create and oversee the design of communication materials for events (e.g., Entente Cordiale Day celebrations, fundraisers, alumni gatherings), including event programs, invitations, banners, and signage

• Maintain high editorial standards by reviewing, editing, and proofreading material produced by other Divisions

• Oversee website content creation and updates, ensuring that information is current, engaging, and optimised for SEO where applicable

• Use basic graphic design tools (e.g., Canva, Adobe Creative Suite) to produce visually appealing materials or coordinate with designers for more complex projects

• Work closely with other teams (particularly Relationship Management, Events, and Fundraising) to develop tailored communication pieces (e.g., donor reports)

Public Relations

• Build and maintain relationships with the media to generate positive coverage

• Prepare press materials, including releases and op-eds

• Serve as spokesperson when needed

• Support communication needs for fundraising, sponsorships, and university partnerships

Social Media

• Maintain an active and engaging presence across key platforms (e.g., Instagram, LinkedIn, Facebook, X/Twitter, TikTok)

• Plan and maintain a social media content calendar that integrates key events, anniversaries, campaigns, and participant stories

• Monitor conversations, respond to comments and messages, and foster an active online community by engaging with followers, alumni, and partner organisations

• Design and run social media campaigns for key initiatives, including event promotion, fundraising drives, and special projects, coordinating with partner organisations and sponsors when relevant

• Track key performance indicators (KPIs) such as engagement, reach, click-through rates, and follower growth; produce monthly analytics reports to inform strategy adjustments

Skills & Experience

• Bachelor’s degree in communications, journalism, public relations, or related field

• Experience in communications, preferably in a non-profit or academic organisation

• Exceptional written, verbal, and visual communication skills

• Familiarity with social media management, email marketing tools (e.g. Mailchimp), basic design tools (e.g., Canva, Adobe Creative Suite) and website CMS (Wix) 

• Experience with videography, post-production, and film editing 

Engineering VP

Role Summary

The Engineering VP is a mission-aligned Developer & Tech Support Specialist to support the organisation’s digital infrastructure, improve technical tools and systems, and troubleshoot day-to-day tech issues. This role is vital to maintain and improve the digital experience for volunteers and stakeholders, helping the association maximise its impact through smart and effective use of technology. The Engineering VP reports to the Entente Cordiale Day Presidents, sits on the Executive Board and ensures cross-functional collaboration with the other team leads.  

Key Responsibilities: To lead and oversee a team of ECD division members in the following key areas.

User Interface

• Maintain and improve the association’s website (e.g., updates, UX enhancements, accessibility, search engine optimisation)

• Support the maintenance and integrity of data systems (e.g. contact lists, CRM tools)

• Ensure compliance with data privacy standards

• Monitor and optimise system performance, security, and backups

• Support tech setup for virtual meetings and webinars

• Build or customise digital tools that support academic operations, fundraising, and other program delivery (e.g., forms, surveys, databases, dashboards)

Internal Operations

• Manage onboarding/offboarding of volunteers (email, file sharing)

• Set up and maintain shared tools (Google Workspace, Notion)

• Review and approve vendor contracts, licenses, and renewals in coordination with President and Treasurer

• Provide basic tech support for volunteers

• Implement integrations between platforms (e.g. CRM, email marketing)

• Develop user guides or documentation for key tools or processes

• Stay current on best practices and help identify and implement tools that improve team productivity and collaboration

Skills & Experience

• Bachelor’s degree in Computer Science, IT, MIS, Software Engineering or relevant certifications

• Experience with front-end and/or back-end development, tech support or systems administration 

• Familiarity with CMS platforms, CRMs and common non-profit tech ecosystems (Google Workspace, cloud technology)

• Knowledge of cybersecurity, IT compliance, or data privacy is a plus

• Strong troubleshooting skills and a solutions-oriented mindset

• Patient, approachable, and comfortable supporting non-technical users

Sponsorships VP

Role Summary

The Sponsorships VP drives and manages fundraising initiatives that support the mission and growth of the Entente Cordiale Day association. This role develops sponsorship engagement strategies and is critical to building sustainable funding streams through institutional and corporate partnerships. The Sponsorships VP reports to the Entente Cordiale Day Presidents, sits on the Executive Board and ensures cross-functional collaboration with the other team leads.

Key Responsibilities: To lead and oversee a team of ECD division members in the following key areas.

Fundraising Logistics

• Lead the planning and execution of annual fundraising strategies, events, and campaigns

• Coordinate the preparation, submission, and tracking of grant proposals in collaboration with the Presidents and the Communications VP

• Develop persuasive sponsorship proposals and partnership packages that outline clear benefits for sponsors, including branding opportunities and social impact recognition

• Oversee the logistics of donor gifts, including the procurement, packaging, and distribution of thank-you gifts, event swag, and donor recognition materials

• Ensure that fundraising events and activities comply with local laws and charity regulations

Sponsor Relations

• Proactively research and identify potential sponsors, grant-making institutions, foundations, and major donors whose missions and values align with the ECD

• Build and maintain strong, professional relationships with existing sponsors and donors through regular updates, meetings, and engagement opportunities

• Coordinate sponsor-related logistics at events (e.g., branded spaces, speaking opportunities, VIP access) and ensure that sponsor agreements are fully executed

Skills & Experience

• Bachelor’s degree in non-profit management, communications, business, or related field (or equivalent experience)

• Experience managing people, projects, and budgets

• Proven success in meeting or exceeding fundraising goals

• Comfortable with sponsors / partners outreach

• Familiarity with fundraising tools and CRM platforms

• Knowledge of grant writing and institutional fundraising is preferred

Logistics VP

Role Summary

The Logistics VP is in charge of planning and executing the Entente Cordiale Day Summit in April and the Alumni Event in the Summer and drives all logistical operations to support the association’s mission and community engagement. This role is crucial to ensure all events run smoothly, efficiently, and with maximum impact and within budget. The Logistics VP coordinates everything from event manager contractors, vendor management, to on-site logistics, ensuring a seamless experience for participants, stakeholders, and volunteers. The Logistics VP reports to the Entente Cordiale Day Presidents, sits on the Executive Board and ensures cross-functional collaboration with the other team leads.

Key Responsibilities: To lead and oversee a team of ECD division members in the following key areas.

Guest Management

• Build and maintain comprehensive guest lists for each event, working with the Presidents and Founder to ensure key stakeholders are included

• Coordinate the design and delivery of event invitations (digital or printed) in collaboration with the Communications division

• Manage the RSVP process and online registration systems, monitor guest responses, send follow-up reminders, and track attendance

• Serve as the primary point of contact for invited guests, providing pre-event communications with event, accommodation, and transport details

• Design floorplans, seating arrangements, and traffic flow in collaboration with the venue

• Organise and oversee check-in and registration desks, distribute event materials (e.g., badges, programmes, welcome packs), and provide clear signage

• Collaborate with the Communications division to send post-event communications

Venue Management

• Negotiate venue contracts to secure the best terms while ensuring compliance with the association’s budget and operational requirements

• Act as the primary liaison with venue managers and caterers

• Develop detailed event timelines, run-of-show documents, production schedules, and contingency plans to guide pre-event, live, and post-event operations

• Conduct site inspections to identify and address potential logistical/safety challenges, assess venue capabilities, and finalise operational plans with venues 

• Oversee event staff and volunteers, assign roles & deliver pre-event briefings

Auxilliary Operations

• Maintain an up-to-date inventory of all event-related materials, supplies, signage, uniforms, equipment, and branding items, and ensure proper storage 

• Plan and coordinate the safe transport of event materials and technical equipment (e.g., banners, audiovisual equipment, decor items) to and from venues

• Manage any shipping needs for printed materials, sponsor items, and awards

• Oversee hotel bookings for special guests, finalists, and volunteers. Manage rooming lists and special requests (early check-ins, late check-outs)

• Identify and liaise with secondary service providers (e.g., florists, audio-visual provider, security personnel, rental companies, tech support) beyond the main venue contracts

Skills & Experience

• Proven experience in logistics, operations, or event management preferred

• Understanding of non-profit budgeting and procurement processes

• Ability to travel occasionally and work flexible hours as needed for events

• Excellent organisational and time management skills

• Proficiency in tools like Google Workspace, Excel, and project/event management platforms (e.g. Eventbrite)

• Calm under pressure and solution-oriented

• Experience working with diverse communities and inclusive event practices

  
  

Relationships VP 

Relationships VP

Role Summary

The Relationships VP is responsible for building and managing key relationships between the Entente Cordiale Day Association and its core audiences including: students, alumni, university departments, and student societies. As the primary liaison between these stakeholders and the ECD Board, the Relationships VP ensures that communication is smooth, partnerships are meaningful, and students feel engaged and supported throughout their journey with the association. This role reports to the Entente Cordiale Day Presidents, sits on the Executive Board, and collaborates closely with the Communications, Logistics, and Outreach divisions to foster long-term connections and promote the association’s mission.

Key Responsibilities: To lead and oversee a team of ECD division members in the following key areas.

Student & Alumni Relations

• Serve as the main point of contact for all student participants, including finalists and competition entrants, addressing individual queries and offering tailored support

• Oversee a newsletter aimed at current participants of the ECD

• Maintain ongoing engagement with ECD alumni through an Alumni newsletter from all past editions, fostering a strong, active alumni network

• Collaborate with the Academics and Logistics division to develop activities and events before, during, and after ECD, for both participants and alumni

• Track and analyse patterns in student feedback or concerns to recommend improvements

University & Institutions Relations

• Maintain and grow relationships with existing partner universities

• Identify and initiate new partnerships with respected universities, research centres, and think-tanks in the UK and France to broaden ECD’s academic reach

• Work with the Academics VP to recruit Written Jurors and/or event speakers from the Partner institutions

• Ensure timely communication and alignment with university stakeholders on ECD timelines, processes, and opportunities

• Maintain organised records of stakeholder relationships, contacts, and communications using tools like Excel, Airtable, or CRM platforms

Brand Ambassadors

• Invite student societies to partner with the Association as Brand Ambassadors for the ECD

• Build and manage relationships with Brand Ambassadors, interest groups, and informal student networks to promote participation and awareness

• Facilitate opportunities for student organisations to collaborate or participate in ECD activities

Skills & Experience

• Bachelor’s degree in communications, international relations, education, or a related field

• Experience in stakeholder engagement, relationship management, or community outreach

• Excellent interpersonal and communication skills with the ability to build rapport across diverse audiences

• Familiarity with academic environments in both the UK and France is a strong asset

• A proactive approach to managing student and partner queries

• Proficiency in Microsoft Excel and relationship management tools (e.g., Google Sheets, Airtable, or CRM platforms)

Treasurer

Role Summary

The Treasurer is also responsible for overseeing the financial affairs of the Association. This includes ensuring financial accountability, supporting budgeting and reporting processes, and guiding the board in making sound financial decisions and budget allocations. The Treasurer works closely with the Founder, Presidents, the Supervisory Board, and any external contractors (e.g., accountants or bookkeepers) to ensure the financial health and sustainability of the Association. The Treasurer reports to the Entente Cordiale Day Presidents, sits on the Executive Board and ensures cross-functional collaboration with the other team leads.

Key Responsibilities

Auditing

• Review and approve monthly/quarterly financial statements and budgets

• Ensure timely and accurate filing of accounts returns, audits, and compliance with best practices and local regulatory compliance 

• Act as the Executive Board's main point of contact with finance-related external contractors 

• Manage and oversee all outgoing invoices to ensure accurate and timely billing of services, grants, or fundraising commitments

• Ensure that grant obligations are met, including delivery of interim and final reports, financial documentation, and acknowledgement of funding sources in communications

• Track and analyse fundraising metrics & expenditures, and prepare regular reports for the Executive Board and Supervisory Board

• Oversee reimbursement processes for volunteers and other stakeholders (when relevant)

Skills & Experience

• Bachelor’s degree in finance, accounting or business or equivalent proven experience

• Familiarity with non-profit financial standards and reporting requirements, including Association Loi 1901 filings and grants or donor funding reporting

• Knowledge of accounting software when relevant and spreadsheet tools

• Ability to explain financial concepts to non-financial board members

• Integrity, accountability, and sound judgment